Business Central Consultant in Miami for Importers and Exporters

Why a Business Central consultant in Miami starts with currencies

Trading houses in Miami buy from one part of the world and sell to another. They often quote customers in their own currency. Each customer, vendor and bank account in Business Central can carry a currency code. Documents post in that currency, and the ledger keeps the dollar value beside it.

A rate service can update exchange rates on a schedule. Then the adjust exchange rates routine revalues open receivables, payables and bank balances at period end. We set up the gain and loss accounts. We also show your accountants how to read the realised and unrealised figures that result. Our Business Central consultants set up exchange rate updates for Miami firms on day one.

Business Central for Miami importers: true landed cost

PortMiami moves containers as well as cruise passengers. Miami's airport is a main entry point for cut flowers and other fresh goods. An importer's supplier invoice is only part of the cost. Ocean or air freight, duty, brokerage and drayage arrive later on separate bills.

Item charges tie those later bills to the receipt lines they relate to, by amount, quantity, weight or volume. Stock value and the margin on each sale then show the full landed figure. For perishables, we also add lot numbers and expiry dates. That way, staff pick the oldest stock first. For Miami importers, our Business Central consultants set up item charges for freight and duty.

Business Central for Miami exporters shipping south

A common Miami business model is to gather American goods for buyers abroad. Firms often source to order. So drop shipments and special orders link the purchase line to the sales line, and nobody retypes a customer order as a purchase order. The link also carries the customer's requested date across.

Export paperwork matters as much as the ledger. The item card stores tariff numbers, net and gross weight and origin. Document layouts can then print them on commercial invoices and packing lists. Prepayment invoices also let you collect a deposit before you buy goods for an overseas customer. Our Business Central consultants set up drop shipments for Miami exporters.

Business Central for Miami hotel and cruise suppliers

Tourism and cruising are central to the city. Hotel and restaurant groups usually hold each property in its own legal entity. That means many sets of books, shared vendors and charges passed between entities every month. Ship chandlers and provisioning firms that stock cruise vessels face the same pattern on the supply side.

Business Central runs several companies in one tenant. Intercompany entries send a charge from one entity and create the matching entry in the other. Consolidation then brings the entities into a group view. Point of sale and property systems stay in place. They post daily summaries into the ledger through an integration. For Miami hotel and cruise suppliers, our Business Central consultants set up standing orders.

How our Business Central consultants serve Miami from Phoenix

Our Business Central team works from our office at 217 N Central Ave in Phoenix, Arizona. We are part of Sataware Technologies, headquartered in Woodbury, Minnesota, with a development team in India. Every part of a project runs online, by video call and screen share. Miami keeps Eastern time. So we plan sessions for late morning onward on your side.

Many Miami firms have finance staff or owners abroad. Business Central is a cloud service that opens in a browser. So they sign in from wherever they are, with their own Microsoft account and permissions. Joint working sessions can include them without extra software. Nothing needs to be installed on their computers. Miami teams meet our Business Central consultants on Eastern time.

Business Central in Miami: trade and currency questions

Is Business Central available in Spanish?

Yes. Business Central can run in Spanish. Each user picks a language in their own settings. One colleague can work in Spanish and another in English in the same company. Both use the same data. We can also run training sessions in either language mix your team prefers.

Can we run a subsidiary in another nation in the same system?

Business Central has local versions for many markets, each with local tax and reporting features. A foreign subsidiary normally runs in an environment built for its own local version. Then consolidation brings its figures into the group, with currency translation. We help you map which entity belongs where.

Are your consultants located in Miami?

No. Our Business Central team works from Phoenix, Arizona. For an in-person meeting, contact us to arrange one. Miami companies meet us online. If having a consultant in the room is essential for you, we would rather you know at the outset that we do not offer it. Most teams find a shared screen works well, though.

How are exchange rates kept current?

You can type rates in, or connect an exchange rate service that fills the table on a schedule through the job queue. Each document uses the rate for its posting date. Then the period end adjustment brings open balances to the closing rate. We set up the job queue entry and test it with you.

Can a deposit be taken before we buy goods for an export customer?

Yes. You can set a prepayment as a share of the sales order or as an amount. The system then posts a prepayment invoice for it. When you raise the final invoice, the amount already paid comes off on its own. So the customer never pays the deposit twice, and your books stay clear.

Related reading for Miami companies

Currencies and landed cost each have a dedicated page, and so do hospitality groups. The Florida page gives the statewide view, and the Tampa page covers the Gulf coast economy. Our Business Central consultants can go through them with Miami firms by video. For the product detail, see Microsoft's guide to setting up currencies in Business Central.